![]() The new office address, with details on how they can get there (which train lines they’ll be able to take, or any major highways the office is near).The move date (if you don’t have the date set in stone, send a general timeline).Announce the move company-wide - you may want to first share it at an all-hands, and follow up via a series of emails, as well as a calendar invitation. Internally communicate your move to your employeesĪs you get closer to your move and hammer out all the logistics, you’ll want to share the details with your employees. Ask them what you’ll need to do prior to leaving - will you need to have the office cleaned or repaired in any way? Is there anything you will need to return? Knowing these things in advance will save you any unwanted surprises down the line - and will allow you to work any extraneous costs into your budget. Once you have your date of possession and you’ve determined when you’ll be moving in, you should let your current landlord know when you are leaving. Confirm your lease details – both old and newĬonfirm when you’ll have possession of your new space. For any equipment that will take a significant amount of time to deliver, you may want to order in advance.Īs the last point, you may want to look into hiring an interior designer - ask your tenant broker for recommendations that are within your budget. You will also need to determine a seating chart, which you can do once you have the floor plan.Īdditionally, determine how long the items you need will take to deliver. If the furniture you’ll need goes over budget, you can prioritize and plan to spend on lower priority items later down the line. ![]() Go back to your budget and verify that your needs are accommodated by the allocation you have set. This should encompass everything - think office desks, chairs, couches, conference tables, phone booths, industry-specific equipment, and more. A good first step is to make a floorplan of your office space, and determine what furniture and items you’ll need to fill the space. ![]() Now that you’ve found your ideal next office, you’ll want to design an office interior that reflects your company’s brand and values, and that is optimized for productivity. A professional cleaning service - Hiring professional cleaners can eliminate the risk of your old landlord charging cleaning fees after you move out.They’ll make sure everything is labeled correctly and your electronics are safely packaged. Professional packers - They can help alleviate the stress of finding time to box everything up.Some other services that aren’t necessary, but that you might want to consider, are: This is recommended if you are moving valuable equipment. Your newly-appointed moving coordinator can lead the charge on finding reliable, trustworthy movers, but getting recommendations from your broker or peers who have moved before is a good move.Īdditionally, look into whether you will need moving insurance, and what kind of coverage you will require if so. The burden will be split, making the process easier and more feasible. ![]() Have them dole out the to-dos to others on the committee. Here’s the key though-make sure they are also a great delegator. They will need that skill set to organize a smooth transition to the new space. Nominate an office manager, executive assistant, or a similarly responsible person who excels in organization skills, logistics, and company-wide communication. Someone internally needs to lead the moving process to avoid chaos and confusion. coffee makers, coat racks, kitchen appliances) Here are the main categories of things you will have to pay for: Outline what you’ll plan to spend for each step. Determine a budgetīefore moving onto other steps in the process, you’ll need to determine a budget for the move - especially if you’re not working with unlimited funds. Our office move checklist will help to ensure that you have a seamless office move into your new space. Since we know each company has its own timelines and leasing journey, we’ve refrained from timestamping each step - but they’re in the order you’ll want to complete them, regardless of the timeline you’re operating within. We know the process can be deeply overwhelming, so we’ve compiled a list of things you will need to take care of or consider before your office move. ![]() You’ve found a great new office and signed the commercial lease - and now you need an office move checklist to help you plan. ![]()
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